A shared holiday home, without the friction
You own or inherited a holiday home together and want to keep it. Keyra gives your group what WhatsApp and spreadsheets cannot: a stay calendar with approvals, fair cost sharing and all the house knowledge in one calm place.
No credit card required. Cancel anytime.
Sound familiar?
- “Who gets the school holidays — and who actually decides that?”
- “One person paid the insurance and the property tax again, and is still waiting to be paid back.”
- “Every arrangement is buried somewhere in a WhatsApp group with 400 messages.”
- “Nobody knows when the boiler was last serviced or where the main water valve is.”
How Keyra keeps a shared home running
Stay calendar with approvals
Every stay is requested and confirmed — no double bookings, no fait accompli. Subscribe via iCal to see the home in your own calendar.
Shared costs and upkeep
Bills, the maintenance reserve and open tasks are documented where everyone can see them — the basis for a fair year-end settlement.
House knowledge for everyone
Heating, water valve, emergency contacts, arrival and departure checklists: the digital house manual makes one person's knowledge available to the whole group.
Documents kept with the house
Ownership agreements, insurance policies and warranties in one place instead of scattered folders — stored encrypted on EU servers. Especially sensitive files go into the end-to-end encrypted vault on the Pro plan.
Everyone on board
One subscription per home instead of per person: unlimited members, and on Pro unlimited equal admins — siblings, partners and the next generation. Guests get a link, not an account.
A cost-sharing model that survives the second year
Groups rarely fall out over money itself — they fall out over unclear rules. This is the split most co-owning families settle on, and the one Keyra is built around.
| Cost type | Examples | Split by |
|---|---|---|
| Fixed costs | Property tax, insurance, internet, garden contract | Ownership share |
| Usage costs | Electricity, heating, water, cleaning, consumables | Nights stayed |
| Maintenance reserve | Roof, heating system, windows, unexpected repairs | Fixed amount per owner, per year |
| Improvements | New kitchen, terrace, sauna | Agreed case by case before the work starts |
In Keyra, every bill is logged against the home with who paid it, so the year-end settlement is a summary of what already happened rather than a reconstruction from memory.
Setting up your family holiday home agreement
A verbal agreement works until it does not. Use the family holiday home agreement checklist to make sure nothing important is left unspoken.
- 1
Agree the booking process
Decide how stays are requested, who approves them and how the popular weeks rotate between households. Write it down once, then let the calendar enforce it.
- 2
Agree the cost rule
Fixed costs by ownership share, usage costs by nights, a fixed yearly contribution to the reserve. Everything else is a case-by-case decision.
- 3
Collect the house knowledge
Boiler and valve locations, Wi-Fi, waste collection days, trusted local tradespeople, arrival and departure checklists. One evening of work saves years of phone calls.
- 4
Invite everyone and set one yearly date
Add co-owners as members, guests get a link. Then put one date in the calendar each year where the group reviews costs, the reserve and any planned work.
One price for the whole house
Premium from €4.99/month, Pro at €7.99/month or €80/year with unlimited equal admins — all features, hosted in the EU and GDPR-compliant. Getting started is free and paid plans begin with a 30-day free trial.
- Stay calendar with approvals
- Costs & tasks
- Digital house manual
- Guest access via link
Questions co-owners ask
What is shared vacation home management software?
Shared vacation home management software keeps one property organised across multiple owners or family members. It replaces scattered WhatsApp chats and spreadsheets with a shared stay calendar, cost tracking, task lists, a digital house manual and document storage. Everyone sees the same information, and guests get a simple link instead of an account.
Do we need a formal family holiday home agreement?
You do not need one to use Keyra, but most long-term co-owning families find it essential. A family holiday home agreement records how stays are requested, how peak weeks are allocated, how costs are split, how much goes into the maintenance reserve, who can invite guests and what happens if someone wants to sell. Keyra then runs the day-to-day rules from that agreement. See the family holiday home agreement checklist for what to include.
How do families usually split a shared holiday home fairly?
Most groups separate two things. Fixed costs (property tax, insurance, internet, the maintenance reserve) are split by ownership share and paid monthly or yearly. Usage costs (electricity, heating, cleaning, consumables) are split by nights stayed. Writing both rules down once removes almost every recurring argument.
What should a family holiday home agreement cover?
At minimum: how stays are requested and approved, how peak weeks are allocated, the cost rule for fixed and usage costs, how much goes into the maintenance reserve each year, who may invite guests, what happens if someone wants to sell their share, and one fixed date each year where the group makes decisions together.
How do you decide who gets the popular weeks?
The two approaches that hold up over years are rotation (each household picks first in turn, rotating annually) and a request deadline (everyone submits wishes by a fixed date, conflicts are resolved by the rotation order). Keyra's calendar records requests and approvals so the agreed order is visible instead of remembered differently by everyone.
How do you handle maintenance for a shared holiday home?
Set a yearly maintenance reserve per owner, log every repair and bill against the home, and keep a shared checklist for seasonal tasks. Keyra's upkeep module lets you assign tasks, upload invoices and track what has been done so the whole group knows the property's condition.
Does Keyra replace a lawyer or a co-ownership contract?
No. Keyra is the day-to-day operating tool: it runs the rules you agreed on (calendar, costs, tasks, house knowledge, documents). For the ownership structure, co-ownership contract or buy-out terms you still need a solicitor or notary in the country where the property sits.
What does Keyra cost for a shared holiday home?
Pricing is per home, not per person. Getting started is free; Premium is €4.99 per month and Pro — with unlimited equal admins and the encrypted vault — is €7.99 per month or €80 per year. Paid plans begin with a 30-day free trial and no credit card is required to start.
Some co-owners are not very tech-savvy. Will they use it?
Keyra runs in the browser with nothing to install, and is available in English and German. People who only want to follow along see the calendar and the house information; booking and approving are a single tap. Guests need no account at all — they open a link.
Inherited the property together? Our German page for Erbengemeinschaften covers the inheritance-community specifics.
Explore Keyra for your shared home
- Family holiday home agreement — checklist and template guidance.
- Pricing and plans — one subscription per home.
- Live demo — try the calendar and house manual.
- Guest access — what invitees see.
- Helper access — for cleaners, gardeners and caretakers.